5 Steps to More Credible Articles (and Other Marketing Content)

With the popularity of AI and Google algorithm standards that emphasize trustworthy content, I’ve considered how to write more credible articles.

Because generative AI may “hallucinate” or spin facts and sources, you can question the accuracy of what you read these days. On the other hand, Google E-E-A-T standards rank pages with credible sources that answer readers’ questions higher.

As I’ve learned, beyond the obvious options to write more credible articles, you can foster customers’ trust in surprising ways. When the usual tactics have failed, they may revitalize your marketing and win you better clients. 

1. Admit your faults early – As Robert Cialdini wrote in “Influence,” if you must reveal a product or service flaw, do it early “so the credibility it provides will color the rest of the appeal.” Afterward, stress the strongest argument or feature, which can outweigh the negative.

Example: In 2009, after a focus group video surfaced, in Domino’s Pizza’s Pizza Turnaround campaign, they admitted their pies weren’t up to par. They featured customer feedback that criticized the taste and quality. They then introduced a new recipe. To regain customer trust and loyalty, they also accented fresher ingredients and their commitment to a better taste. By 2017, the company had become the #1 pizza chain in the U.S.

2. Add trust-building terms – In an ad, a car service firm stated “You can trust us to do the job for you,” which scored well with customers, at 33 percent. The words and phrases “fair treatment,” “quality,” and “competency” also ranked highly. Conveying an expectation of trust showed they trusted customers. Customers then trusted them (“Brainfluence” by Roger Dooley). This wording could work especially well in business taglines and calls-to-action.

3. Make statistics relatable – “Made to Stick” authors Chip and Dan Heath suggest you use statistics as a way to inform rather than support your beliefs. Besides writing figures (which can be skewed) to show that connection, express them in concrete terms.

Example: “For less than the cost of a burger and fries every day, you can buy a week’s worth of nutritious meals for a hungry child.”

4. Win with your title – As shown in “Influence,” a person’s title affects our actions more than their claims. With the “halo effect,” we tend to consider a credible authority a trustworthy expert. A newspaper editorial by an authority has a “large and lasting influence over readers’ opinions.” In one set of studies, that amounted to 20 percentage points higher, regardless of the author’s age, sex, or political leanings. 

5. Establish social proof – According to research, as part of a “herd mentality,” we tend to follow others’ actions for cues to proper social behavior. If you lack specific evidence for the effectiveness of a marketing campaign, rely on rising interest, such as customer buying patterns. For example, restaurants sometimes spotlight popular menu items. If you have numbers to back that up, they can yield even better results.

Writing more credible articles is one way to sharpen your image. What we reflect we tend to attract. If your copy is sloppy or doesn’t speak in your brand voice, seek to win better clients with better content.

How do you build trust and credibility with your content? Feel free to comment below.

Quotes

“The most essential quality for leadership is not perfection but credibility. People must be able to trust you.” ~ Rick Warren

“Accuracy builds credibility” ~ Jim Rohn

5 Ways to Simplify Complex Concepts in Your Writing

1. Find the core – Chip and Dan Heath, authors of “Made to Stick,” believe that “the curse of knowledge” hampers our ability to simplify complex ideas. We struggle to share what we know because we can’t readily recreate our readers’ states of mind. One way around this problem is to make your ideas “sticky” or memorable.

They suggest you find “the single most important thing.” To get to the point, weave this central idea into everything from articles to slogans.

2. Compare – The Heath brothers also recommend you tap into existing schemas. Schemas consist of information stored in our memories, like when someone tells you they saw a sports car, and it brings to mind the image of a red sedan.

Analogies, such as similes and metaphors, draw their power from schemas. Such comparisons also ease our understanding of concepts.

Example: The internet is like an ocean (simile); the internet is a sea of information (metaphor).

3. Reframe it as a story – This method can work well to explain technical terms. For example, in the movie “The Big Short,” singer/actor Selena Gomez and chef Anthony Bourdain periodically tell stories that explain financial concepts.

4. Structure it – Breaking down your ideas prevents you from delivering them all at once, resulting in information overload. Simplify your ideas through:

  • Numbering steps in a logical order
  • Separating sentences or phrases with bullet points
  • Showing a map or a diagram, such as a concept map that shows relationships between different ideas

5. Simplify – The bigger the idea or more complex the wording, the harder it can be to understand. Cut the clutter through:

  • Giving examples
  • Turning jargon or technical terms (gibberish) into everyday English through shorter words and phrases
  • Avoiding puns and other forms of wordplay
  • Writing as if you’re explaining the concept to a 12-year-old; instead of dumbing it down, “show” rather than “tell.” Example: In explaining how to tie a Gordian knot, you could start with the statement “Imagine you have two strings, like the ones you use to tie your shoes. Let’s call them String A and String B.”

For more insights on how to simplify complex concepts in your writing, read 5 Ways to Think Clearly to Write Clearly.

Discover how business writing coaching can help you simplify complex wording and ideas.

BOOK A FREE COACHING CONSULTATION

How do you simplify complex concepts in your writing? Feel free to comment below.


Quotes

“Use the ‘Will my Mom understand this?’ testing method before you publish.” ~ Amy Higgins, Senior Director, Content Strategy, Twilio

“The Golden Rule is the ultimate model of simplicity: a one-sentence statement so profound that an individual could spend a lifetime learning to follow it.” ~ Chip and Dan Heath, “Made to Stick”

5 Steps to Effective Business Writing

1. Clarity – This aspect tops William Zinsser’s four principles of good English and many writing teachers’ lists. Effective business writing is easy to understand. It leaves readers without questions. Clear thinking leads to clear writing.

As part of effective business writing, a fountain pen writes on a lined sheet of paper in black ink.

Example (blog post): The Elder Law Center of Kirson and Fuller: How Much Money Can You Give Away and Still Qualify for Medicaid?

One way to test writing for clarity is to check the readability level. The longer the words and sentences, the higher the reading level, which goes by grade-school levels. Grammar experts suggest that effective business writing for professionals read at a sixth-grade level.

Depending on your readership, aim for higher or lower levels. Measure them with the Flesch-Kincaid scale or the Hemingway App, which calculates the readability and highlights passages in a work that affect it.

2. Conciseness – Concise writing includes only the information a reader needs to understand it. As Strunk and White advised in “The Elements of Style,” every word or sentence doesn’t have to be short, but every word should “tell.” Essentially, remove passages that detract from the meaning of the work, are vague, or repeat the same information. Concise content is written in plain English — like you speak — free of jargon.

Example: In order to process your order, we need more information.
Revised: To process your order, we need your shipping address.

3. Correctness – Effective business writing meets basic grammar rules and contains proper spelling and punctuation. Beyond that, views on style vary. Depending on the style you prefer, you may format words or punctuation differently.

Example: The term “health care”: some organizations don’t place a space between the words (“healthcare”).

Regarding facts, AI software can “hallucinate,” or make up information and sources. Verify any data and prefer reputable sources.

4. Tone – Zinsser calls this “humanity.” Your target audience, your subject matter, and the type of document you’re writing can determine the proper emotion to convey. In some contexts, humor requires care because not everyone can get the joke or find it appropriate. AI software could write in a flat tone. Sentences written in the passive voice are also emotionless, as they avoid referring to the subject (“Mistakes were made.”). While you write to them, slip on your readers’ shoes and imagine how they think and feel.

5. Scannability – Online, people tend to skim rather than read text fully. Formatting for scannability also aids accessibility. If you think more verbally than visually, you can overlook this part of effective business writing.

For example, sort items in a series with bullet points or organize related, but separate sentences into a numbered list. Separate blocks of paragraphs with graphics or subheadings. (If your paragraphs are long, they might need more editing.) Words highlighted with hyperlinks stand out.

To assess whether to format for scannability, the Digital Marketing Institute suggests taking the five-second usability test:

  • If you see a web page for five seconds, can you recall important parts of it?
  • Did you notice the purpose of the content?
  • Did you see which steps the author wanted you to take next?

Boost your business writing with one-on-one advice that solves your writing problems.

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What do you think are hallmarks of effective business writing? Feel free to comment below.


Quotes

“Never use jargon words like ‘reconceptualize,’ ‘demassification,’ ‘additudinally,’ ‘judgementally.’ They are the hallmarks of a pretentious ass.” ~ David Ogilvy

“You can have brilliant ideas, but if you can’t get them across, your ideas won’t get you anywhere.” ~ Lee Iacocca

5 Steps to Write a Good Newsletter Article for Business



A "mail" icon on a computer screen. Testing how your emails look in email software can help you write a good newsletter.

1. Explore Your “Why” to Get to Your “What” – Businesses usually send newsletters to get more leads. How do you write a good newsletter article? If you know why you’re sending a newsletter and have already decided on a theme for it, fit your article into that overall topic. Otherwise, brainstorm subjects based on any existing customer data or what’s trending.

To refine your topic, link your article goals to the different stages of the buyer’s journey: Awareness, Consideration, and Decision-Making. Artificial intelligence software can prompt ideas that align with your customer data and your goals, too. 

2. Finding the Format: Another Way to Generate an Engaging Topic – Narrowing down the subject refines the article template. The format may also frame the topic. Common newsletter articles include:

  • A news brief
  • An editor’s or “welcome” note
  • A teaser for a blog post

3. Consider Storytelling – Your article should be useful, or in marketing terms, offer value. To help readers identify with you, tell a story. Michael Katz, who teaches professionals how to understand marketing, details his storytelling method effectively. To find good stories, list interesting things you saw or experienced recently, such as a colorful rainbow or a fun trip. Think about experiences you’ve shared.

Tie one to a useful business lesson or insight connected to your expertise. Then describe the experience, elaborating on the lesson. 

Example: HORNE newsletter: Uphill Goals and Downhill Habits

4. Get Organized – Newsletter articles tend to be brief and pull text from other sources, like blogs or landing pages. Research, is easier before you draft an outline. As you plan the beginning, middle, and end, outside of listicles, consider the basic AIDA format (Attention, Interest, Desire, and Action). When you write, follow the guidelines outlined in the AMA Handbook of Business Writing, which include using a title that attracts curiosity and short, focused paragraphs.

5. Prepare Your Article – To apply the finishing touches, edit and proofread and check for scannability and accessibility. Ensure the content has breathing room and that it follows a logical order throughout.

This is a shorter version of How to Write a Newsletter Article, which covers the process more in-depth and features advice about using artificial intelligence and interesting quotes.

How do you write a good newsletter article? Feel free to comment below.

Quotes

“You can’t go wrong by providing value to your readers. If you know your readers well and you have expertise that can help them solve some of their common problems, email newsletters are a great place to share that expertise. But make sure to provide content that is truly unique and informative. You want to make sure you’re offering value and not adding to the clutter.” ~ Kathy Bryan, Electives

“A personal story is effective because you can tie it into writing a newsletter article effortlessly.” ~ Carmine Mastropierro, How to Write a Newsletter: Step-by-Step Guide

Comments? Suggestions? Need help with your communications? Contact me.

How to Write a Newsletter Article for Business Step-by-Step

Knowing how to write an article for a business newsletter is one thing. Writing one people finish reading is another. Adding your brand voice and personality helps your business e-newsletter stand out.

This article assumes:

  1. That you want to write a short e-newsletter article.
  2. That you know your target market.

Let’s walk through five steps, from finding topics to the writing process from start to finish. See the video below for key highlights.

Writing a newsletter can be time-consuming. If you don’t know how to make a newsletter article, consider my email marketing packages or get a free audit.

Get a Free Easy 5-Step Business E-Newsletter Template

How Do You Write an Article for a Company Newsletter?

How to Write an Article for a Business Newsletter: Quick Takeaways

  1. Explore Your “Why” to Get to Your What: If you lack ideas, research any existing customer data or what’s trending, brainstorm, or try AI. Refine your topic using the buyer’s journey stages: Awareness, Consideration, and Decision-Making.
  2. Finding the Format: Choose a simple, focused format — an editor’s note, news item, or blog teaser — to save time and ease writing.
  3. Keeping It Interesting and Useful to Hook Readers: Tell a story based on one of your experiences. Tie it to a useful business lesson or insight, then elaborate.
  4. Getting Organized: Consider your article’s structure. If you use AI content, add your brand voice, style, and tone. How to write a newsletter article about an event: remember the 6 “W’s” and the “H.” For internal articles, focus on your audience, purpose, tone, and style.
  5. How to Write a Company Newsletter Article: Edit, proofread, and check for scannability and accessibility.

For more highlights, catch the condensed version of this article.

1. Exploring Your “Why” to Get to Your “What”

Businesses usually send newsletters to get more leads. If you know why you’re sending your newsletter and have a theme, fit your article into that overall topic.

Otherwise, to find a topic for a one-article newsletter:

Ponder what appeals to your readers. Explore any existing data, like:

  • Sales records
  • Reviews
  • Website analytics or social media metrics

What’s trending in your niche? Also, ponder what people tend to ask, complain, or rave about. Keyword research, questions on social media, and customer surveys can yield more insights.

GatherContent suggests more ways to find audience-relevant content ideas.

Artificial intelligence might save brainstorming time. AI can prompt topic ideas, though you’ll want to filter them for relevance to your audience and your goals.

The following advice can help you screen unsuitable topics.

Jump ahead and get organized to start writing.

Is a Newsletter an Article?

It can be.

Fenwick suggests an e-newsletter should average 300 or fewer words total — about the length of an article. Constant Contact says an e-newsletter should be “as long as it needs to be,” though their data shows that 20 lines of text, about 200 words, yields the highest click-through rate for many industries.

Many business newsletters contain around 300 to 500 words of content, though most you receive are probably longer.

Newsletter articles tend to be brief and draw from other sources, like articles or landing pages. For longer articles, an option is to post a summary with a link to the full piece.

A diagram of the buyer's journey illustrated as a road from "Awareness" to "Purchase." This information can be helpful in learning how to write a short article for a newsletter.
A diagram of the buyer’s journey shown as a path from “Awareness” to “Purchase.” Courtesy of Vecteezy.

To enhance lead generation and narrow your topics, as HubSpot recommends, link your article goals to the buyer’s journey stages: Awareness, Consideration, and Decision-Making.

  • Awareness: Introduce your business, staff, mission, and offerings. Highlight new products or events to familiarize customers with your brand.
  • Consideration: Customers are comparing options. Provide information that helps them decide, like a “how-to” article showcasing a product or service.
  • Decision-Making: Customers are ready to buy. Show them the benefits of choosing your business to influence their decision and encourage them to contact you.

This approach subtly sells by informing your customers about your products and services.

2. Finding the Format: Another Way to Generate an Engaging Topic

Knowing your goal and the buyer’s journey stage leads to your subject matter. Narrowing down the subject refines the article template. The format may also frame the topic.

Newsletters in niches like finance, AI and tech, health and wellness, and personal development grow 27% faster with 2.3x higher ad revenue due to focused content strategies.

What’s a Business Newsletter Article Example?

Common newsletter article examples:

An issue of the Howard Center e-newsletter featuring one article -- an example of how to write an article for a business newsletter.
  1. An editor’s or “welcome” note: example: Sundvick Legacy Center
  2. A short news item: sample: Dwyer, Spino & Goncalves newsletter
  3. A teaser for a blog post that links to the full piece: examples: DFD Russell Medical Center newsletter; Aviva Senior Living newsletter; HORNE newsletter

These formats are simple enough to write with little planning, saving you time and energy.

More examples of company newsletter articles:

Often, e-newsletters feature one main article with snippets of text and links to more information.

  • The Howard Center e-newsletter (pictured) features a nearly 500-word article.

It’s among several strong healthcare newsletter examples. Learn more in What Are The Best Health and Wellness Newsletters?

Explore more: writing a newsletter article template.

“Consider leveraging content curation. Not every piece of content needs to be created from scratch. Sharing relevant industry news, case studies, or insights from thought leaders can add value to your newsletter without the heavy lifting of original content creation.

Tools like Feedly or Pocket can help you gather and organize relevant articles and information.”

Gabrielle Yap, Senior Editor, Carnivore Style

Curata reports that leading marketers use a mix of 65 percent created content and 25 percent curated content, keeping their output consistent without burning out.

3. Keeping It Interesting and Useful to Hook Readers: Consider Storytelling

Your piece should be useful, or in marketing terms, offer value. One way to deliver that and to help readers identify with you is through storytelling.

Stories boost retention to 65-70% (vs. 5-10% for stats alone) and make facts 22x more memorable.

Michael Katz, who teaches professionals how to understand marketing, details his storytelling method effectively.

To find good stories, list interesting things you saw or experienced recently, like a colorful rainbow or a fun trip. Tie one to a useful business lesson or insight related to your expertise. Then elaborate on the experience. Joey Havens does this well.

If you need inspiration, AI offers a head start. Edit any AI-generated output before publishing. Without specific guidance, it could spin some fiction about your business.

“One of the most effective ways to get people to engage with your e-newsletters is to personalize the content and ways you address the individual recipients. But this is very time consuming and difficult to do all on your own.

It can be helpful to use AI to create segmented lists and personalize messages in a fraction of the time.”

Dr. Jerry Friedman, Doctor of Dental Surgery, North Jersey Oral & Maxillofacial Surgery

Corporate Visions research shows that emails personalized to certain industries had 24 percent higher click-throughs and 50 percent more scheduled meetings. According to MailModo, AI can help you segment lists and personalize emails more efficiently.

Personalized content in newsletters increases perceived product value by up to 2,706% and conversions by 30%.

4. Getting Organized: Focusing on the Structure and Writing the Article Effectively

When you structure your piece, if it’s a “listicle,” number each step to simplify the format and scannability. Otherwise, as Chamaileon suggests, consider the basic AIDA format (Attention, Interest, Desire, and Action).

Business customers can be too busy to spend ten minutes reading your newsletter. Choose the length wisely while you keep your audience and what you might know about them in mind.

Should you try AI?

AI software can shortcut outlining, especially if you seek inspiration. For example, ChatGPT 3.5 created the pictured outline for this article.

If you’re weighing whether AI could help you, compare it to the structure of this post, which I wrote without AI. If I had given it a more specific prompt, ChatGPT might have gotten more creative.

25% of newsletter creators now use AI for content creation tasks like drafting copy, saving 1-3 hours weekly while maintaining a human touch.

How to Write a Short Article for a Business Newsletter

How to Write a Good Newsletter Article From Start to Finish: Key Takeaways

  • The beginning: How will you build attention?
  • The middle: How will you keep it?
  • The end: How will you inspire people to act?

The beginning: your opening sentence or paragraph — how will you build attention? Get to the point powerfully. State an interesting fact, quote someone, or drop us in the middle of a scene.

  1. Example #1: Information articles: This Sundvick Legacy Center newsletter‘s short editor’s note starts with the fact that October is National Estate Planning Month. It then leads into why it’s a good time to consider estate planning.
  2. Example #2: Storytelling: Set the stage. In this newsletter, Joey Havens begins with a description of a “blue and white object laying just in front of me” in a hotel lobby.

The middle: how will you build on the interest and desire you’ve generated? Add what readers should know next to spur them on. Use transitions to tie ideas or paragraphs together smoothly.

  1. Example #1: Informational articles: The Sundvick Legacy Center note leads into a statistic, then builds on it.
  2. Example #2: Storytelling: Joey signals he has reached the middle of the piece by revealing what he mistook the object for and what it was.

The end: how will you inspire people to act? Summarize any key points. If your goal is to gain feedback, ask a question.

Use a call-to-action (CTA) to entice readers to contact you or to visit a blog or a landing page.

MailModo’s 2023 State of Email report noted that CTAs with action verbs or featured offers performed best for them. If you’re not promoting anything, close with a simple “farewell.”

  1. Example #1: Informational articles: The Sundvick newsletter note urges readers to schedule a consultation before another year passes.
  2. Example #2: Storytelling: Joey closes by emphasizing that when we lack perspective, problems can look bigger than they are. Sometimes, it’s better to wait and reexamine them with fresh eyes.

As you write (or edit), heed the guidelines from the AMA Handbook of Business Writing.

Whether you start in the middle, write the end first, or the beginning last, just write. If you like, save the headline for last. Whatever you do, don’t judge your writing. Listening to your inner critic can stifle your writing; you could start to read what you’ve written and begin editing, which is a “no-no.”

Why? Because often it’s better to let your words rest or to “sleep on them” and return with a clearer view later. It’s like buying a cut-glass vase and spotting a chip in it once you’re home. The flaws become clearer after your mind has had a break.

"5 Ways to Write a Good Newsletter Article" infographic that shows how to write an article for a newsletter.

What’s a Business Newsletter Article Example by AI?

This is part of 5 Ways to Write With Style, an article I asked Google’s Gemini to write. I didn’t use its content in the article.

Its style differs from mine. I’m less enthusiastic, for starters. 🙂

5 Ways to Write with Style and Captivate Your Audience (Like a Boss!)

Ever feel like your business writing falls flat? You’re not alone. Many business owners struggle to craft content that’s both informative and engaging. But fear not, fellow entrepreneur!

Here are 5 powerful ways to inject style into your writing and turn those website visitors into loyal customers…

The AI-generated edition is informative, however, the advice is found in similar articles. I aimed to find aspects of writing business owners might not always consider.

“You can’t go wrong by providing value to your readers. If you know your readers well and you have expertise that can help them solve some of their common problems, email newsletters are a great place to share that expertise.

But make sure to provide content that is truly unique and informative. You want to make sure you’re offering value and not adding to the clutter.”

Kathy Bryan, Head of b2b marketing, pathstream

Though AI can draft an article, the result could be bland or a poor fit for you or your business. If you use AI, as MarTech and SEMRush suggest, check facts or sources and edit the output to suit your brand voice, style, and tone.

How to Write a Newsletter Article About an Event Template

When you describe an event, keep in mind :

  1. The six W’s:

2. The H (“how”)

  • who / what
  • when / where
  • why / wrap-up

How Do You Write a Newsletter Article About an Event?

An issue of "The Dispatch" featuring a write up about TwitchCon Paris -- how to write a newsletter article about an event sample.

When you summarize an event, use a similar structure. Add quotes from the hosts, organizers, or attendees, along with the agenda and what you learned. Here’s a sample.

Reframe it as a “how-to,” highlight key takeaways, or try a first-person perspective.

Adding photos with captions helps readers visualize the experience.

Encourage readers to attend future events and offer incentives like exclusive content or “early bird” discounts. Provide resources related to the event topic, like research or speakers’ websites.

How Do I Write an Internal Newsletter Article?

The steps for how to write an internal newsletter article are similar to those outlined above, yet focus more on employees as your audience. Many of the topics to cover are like those in a newsletter for clients: news and announcements, upcoming events, co-worker/employee profiles, etc.

How to Write a Newsletter Article for Work: Points to Consider

FeatureInternal NewsletterCustomer-Facing Newsletter
Target AudienceEmployeesPotential Customers
PurposeInform, Engage, MotivateGenerate Leads, Promote Services
Tone and StyleInformal, ConversationalProfessional, Informative, Engaging
ContentCompany News, Achievements, EventsIndustry Trends, Case Studies, Resources
Call-to-ActionParticipate, Complete, Provide FeedbackLearn More, Download, Schedule Consultation
How to write a company newsletter article: what to consider.

More Resources:

When you plan your piece, consider:

  1. Scannability and Accessibility: Slice concepts into smaller parts for easier skimming with bullet points or numbers. Add images to break up text and make it more visually appealing. Ensure your content flows logically. Also, consider accessibility for people with disabilities: use short words, sentences, and paragraphs without jargon.
  2. Editing and Proofreading: polish your email for professionalism before you send: print it out, read it aloud in a flat voice, or have others check it to catch errors.

The Harvard University Graduate School of Education offers more Email Newsletter Best Practices worth reviewing.

Now that you know how to write an article for a business newsletter, if your words are flowing, it will almost write itself. And when your masterpiece is ready, add it to your latest newsletter and share it on social media and elsewhere.

To stop stressing and start impressing everyone with your messages, get the free Easy 5-Step Business E-Newsletter Template.

  • First published: April 3, 2023
  • Last updated: March 2, 2026